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How To Write a Thank You Letter?

Thank You Letter

The thank You Letter is probably one of the most overlooked elements of a successful job search. When someone has been kind enough to dedicate a significant amount of their time to you, it is only fair to show your appreciation.

Ideally, a thank you letter should be sent within 24-48 hours after an interview.

Moreover, thank you letters can serve a strategic purpose. After an interview, the Thank You Letter helps to remind the interviewer of key topics you discussed, highlights your qualifications and reinforce your continued interest in the position.

Here are Some Tips on Writing Thank You Letters:

  • Be Quick. Don’t Delay, and write your Thank You Letter within 24 hours.
  • Be Specific. Remember that any interviewer sees hundreds of faces every day. Remind him the specific date that you met (remember that “yesterday” is meaningless once a letter has been mailed). Remind him of key points from your discussion. The more specific you are, the more your interviewer will remember you from the crowd.
  • Be Professional. Although you are expressing appreciation, the Thank You Letter is still a business communication. Be sure to follow appropriate business letter guidelines and use professional language.
  • Be Concise. Hit your key points promptly. The Thank You Letter should serve to remind the interviewer of your interview, not revisit the conversation word for word.

Remember, although email might seem less formal, any form of communication should be considered professional correspondence. Make sure your language and tone reflects that standard.

When to Send Your Thank You Letter?

  1. Immediately following a formal job interview (within 24-48 hours).
  2. After helpful telephone conversations and informational interviews (even over the phone).
  3. In reference to a rejection. Express your gratitude for being considered for the position as well as your continuing interest in working for the employer. Few employers receive this type of letter. Hence, it may leave a lasting impression on the employer who might remember you for future openings or in case the chosen candidate decided not to proceed with the offer.
  4. If you withdraw from consideration for a position or turn down a job offer. In these situations send a polite and positive Thank You Letter, which leaves the door open for future consideration.

Let me know if you need any help with your Thank You Letters here or in the comments below!

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